Privacy Policy

Last updated: March 27, 2026

At WorshipChordBook, your privacy matters. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website and services. By using WorshipChordBook, you consent to the practices described in this policy.

1. Information We Collect

1.1 Information You Provide

  • Account information: When you create an account, we collect your name, email address, and password.
  • Song submissions: When you submit a song, we collect your name, email address, and the content of your submission (song details, chord charts, notes).
  • User content: Personal notes, setlists, preferred keys, and other data you create within the Service.
  • Payment information: If you subscribe to a premium plan, payment is processed by Stripe. We do not store your full credit card number. Stripe handles this securely and we only receive your Stripe customer ID and subscription status.
  • Communications: If you contact us by email, we retain the contents of your message and your email address.

1.2 Information Collected Automatically

  • Usage data: Pages visited, features used, time spent on pages, and interactions with the Service.
  • Device information: Browser type, operating system, screen resolution, and device type.
  • IP address: Used for security, analytics, and approximate geographic location.
  • Cookies and local storage: Used to maintain your session, remember preferences (such as transpose settings and display mode), and provide analytics. See Section 6 for details.

2. How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve the Service.
  • Process your account registration and manage your subscription.
  • Review and publish song submissions.
  • Save your preferences, setlists, and personal notes.
  • Send you transactional emails (submission status, account changes, password resets).
  • Send occasional product updates or announcements (you can opt out at any time).
  • Analyze usage patterns to improve features and user experience.
  • Detect, prevent, and address security issues or abuse.
  • Comply with legal obligations.

3. How We Share Your Information

We do not sell your personal information. We may share information only in the following circumstances:

  • Service providers: We use third-party services to help operate the platform (e.g., Stripe for payments, email delivery services). These providers only access information necessary to perform their services and are contractually obligated to protect it.
  • Analytics: We may use analytics tools (such as Google Analytics) to understand how the Service is used. These tools collect anonymized or aggregated data.
  • Advertising: Free-tier users may see ads served by third-party ad networks. These networks may use cookies to serve relevant ads. Ads are never displayed in Stage Mode.
  • Legal requirements: We may disclose your information if required by law, court order, or governmental request, or to protect the rights, safety, or property of WorshipChordBook, our users, or the public.
  • Business transfers: In the event of a merger, acquisition, or sale of assets, user data may be transferred as part of the transaction. We will notify you of any such change.

4. Data Storage and Security

We take reasonable measures to protect your personal information, including:

  • Encrypted data transmission (HTTPS/TLS) for all connections.
  • Hashed passwords. We never store your password in plain text.
  • Access controls that limit who can view personal data internally.
  • Regular security reviews of our infrastructure and code.

While we strive to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

5. Data Retention

  • Account data: Retained for as long as your account is active. If you delete your account, we will remove your personal data within 30 days, except where retention is required by law.
  • Song submissions: Approved submissions become part of the public library and are retained indefinitely. You may request removal of your name from published submissions.
  • User content: Setlists, notes, and preferences are deleted when you delete your account.
  • Server logs: Automatically purged after 90 days.

6. Cookies and Local Storage

WorshipChordBook uses cookies and browser local storage for the following purposes:

  • Essential cookies: Session management, authentication, and CSRF protection. These are necessary for the Service to function.
  • Preference storage: We use browser local storage to remember your display preferences (chord display mode, transpose settings, scroll speed) so they persist between visits.
  • Analytics cookies: Used to collect anonymized usage statistics to help us improve the Service.
  • Advertising cookies: Third-party ad networks may set cookies on free-tier pages (never in Stage Mode) to serve relevant ads.

You can control cookies through your browser settings. Disabling essential cookies may prevent parts of the Service from functioning correctly.

7. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

  • Access: Request a copy of the personal data we hold about you.
  • Correction: Request that we correct inaccurate or incomplete data.
  • Deletion: Request that we delete your personal data (subject to legal retention requirements).
  • Portability: Request a copy of your data in a machine-readable format.
  • Objection: Object to the processing of your data for certain purposes (e.g., marketing).
  • Withdraw consent: Where processing is based on consent, you may withdraw it at any time.

To exercise any of these rights, contact us at hello@worshipchordbook.com. We will respond within 30 days.

8. Children's Privacy

WorshipChordBook is not directed at children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected data from a child under 13 without parental consent, we will delete that information promptly. If you believe a child under 13 has provided us with personal information, please contact us.

9. International Users

If you access the Service from outside the country where our servers are located, your information may be transferred to and processed in a different jurisdiction. By using the Service, you consent to this transfer. We will take reasonable steps to ensure your data is treated in accordance with this Privacy Policy regardless of where it is processed.

10. Third-Party Links

The Service may contain links to third-party websites or services (e.g., YouTube embeds, Wikipedia references, artist pages). We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

11. Changes to This Policy

We may update this Privacy Policy from time to time. When we make significant changes, we will update the "Last updated" date at the top of this page and, where appropriate, notify you by email. Your continued use of the Service after changes are posted constitutes acceptance of the updated policy.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact us at:

Email: hello@worshipchordbook.com